Policies and Procedures
Post-J.D. Certificate in Family Law, University of Baltimore School of Law
The policies and procedures in the University of Baltimore and University of Baltimore School of Law Student Handbook, including the University of Baltimore Academic Integrity Policy, apply to students in the Post J.D. Certificate in Family Law. These policies cover all students participating in the program, including those not seeking a degree.
The following policies and procedures apply specifically to the Post-J.D. Certificate in Family Law:
Online Course Requirements
In order to successfully complete this course, students must adhere to the following online policies.
1. Students are expected to attend each class by computer with a camera and reliable connectivity in a quiet, undisturbed office or study space, except classes where in-person attendance is required by the instructor. (Note: The instructor will provide advance notice of any classes where in-person attendance is required and will make alternative arrangements for students who are unable to attend in person.)
2. Students may not attend class by smart phone unless the instructor grants permission in advance due to a special circumstance.
3. During class, cell phones, tablets, and any other device not used to participate in the class must be turned completely off, and participation in non-class communications (emails, phone calls, texts, social media, etc.) is not permitted during class time.
4. During class, the student’s face must be visible via the computer's camera, and the computer's audio must function.
5. Students are expected to participate in class by answering questions and making comments, using the available technology for oral and written discussion.
6. If a power or internet outage occurs on the part of the student, students are expected to attempt to rejoin the class immediately. If the outage persists for more than 10 minutes, the student must contact the instructor during class or as soon as possible after class and explain the circumstances.
7. If a power or internet outage occurs with the instructor’s system, students are to make continuing attempts log on for 20 minutes or until the students receive a message from the instructor before exiting the class. Students who exit the class before that time will be considered absent for that class.
8. Classes may not be recorded by the student under any circumstances. Any and all rights to this course and its materials are solely owned by the University of Baltimore and/or the instructor and may not be copied or reproduced without appropriate permission.
9. There may be instances where the instructor records the class. When that occurs, the instructor will give advance notice that the class is being recorded on the University of Baltimore’s recording system.
The Post J.D. Certificate in Family Law uses a letter grading system in which students receive grades of A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, or F. To graduate, students must have a cumulative GPA of 2.67 (B-) or better.
A grade of W is awarded when the student withdraws from a course during the withdrawal period (see below). A grade of WF is awarded when the student withdraws from a course after the withdrawal period or withdraws from a course with a limited drop period after the limited drop period. Under certain unusual conditions, a student who withdraws from a course after the withdrawal period expires may petition the Associate Dean for Academic Affairs to grant a withdrawal from a course with a WA notation (administrative withdrawal). If a student receives an F, FA (failure due to excessive absence), or WF and subsequently repeats the course, the F, FA, or the WF and the subsequent grade will be calculated in the student's cumulative average. A "W" grade does not impact a student's GPA but does impact a student's "completion rate" for financial aid eligibility.
A student receives an incomplete grade (“I”) when the student and the professor agree that the circumstances warrant an extension of time for the student to complete the assigned work, or in some cases when a student has received an Emergency Deferral of a final exam. In order to receive an incomplete grade, the student must request the incomplete by filing an Application for Incomplete form with the faculty member. The Associate Dean for Academic Affairs must approve the petition before the professor can grant an incomplete grade. Grades of “I” (incomplete) are automatically changed to F at the deadline set in the University calendar. It is the student’s responsibility to complete all required course work, final exams, and final projects for the course no later than 10 calendar days before the deadline referenced in the University calendar so there is sufficient time to grade the materials and process the grade change. The “I” grade will be changed to an “F” grade if a grade change form is not submitted to the Records Office by the following schedule:Fall Semester: February 1 Spring Semester: July 1 Summer Semester: October 1
Under no circumstances may a grade be changed after one year.
Drop-Add and Withdrawal Policy
Students may drop or add a course without consequence during the official Drop-Add period as specified in the academic calendar. Review the Refund and Reduction Calendar online for financial obligations a student may incur when dropping a course. The Drop-Add period is typically the first week of the semester and the first 5 calendar days of the summer session. After the Drop-Add period, a student may withdraw from a course and receive a "W" on his or her transcript until the published last day to withdraw, provided that the course is not designated as having a limited drop period. The last day to drop with a “W” is typically 8 weeks after the start of the fall and spring semester and 4 weeks after the start of the summer semester. Withdrawals after that date will be reflected as a "WF" on the transcript and will be computed as an "F".
The Director of the Post-J.D. Certificate in Family Law must approve exceptions to the above policy. In order to receive any exception to this policy, the burden is upon the student to demonstrate that a serious problem (such as illness), for which third party documentation is provided and over which the student has no control, has necessitated the request.
Note that simply ceasing to attend classes or notifying the instructor of an intention to stop attending classes does not constitute official withdrawal from a course. In order to officially withdraw from a course, a student must drop the course by logging into the MyUB portal and completing the withdrawal process there. Students are subject to both financial and academic consequences resulting from the failure to officially withdraw from a course. Withdrawal time limits can be found on each semester’s class schedule, and financial obligations are outlined in the Refund and Reduction Calendar.
After the established Drop-Add deadline, a student is not permitted to drop a course, exchange one course for another, or change sections in the same course without the approval of the Associate Dean for Academic Affairs. No student will receive credit for any course without being properly registered for it, and students may not attend classes for which they are not properly registered. Dates within which courses may be dropped or added are set forth in the academic calendar.
Reasonable Accommodations in Taking
Students with disabilities within the meaning of the Americans with Disabilities Act and who seek accommodations when taking exams must be certified by the Office of Disability and Access Services. Once certified, students may be entitled to reasonable accommodations. Students may request accommodations for exams pursuant to the guidelines published by the School of Law’s Office of Academic Affairs each semester.
Final Exam Deferral Procedures
1. Deferral conditions
The exam schedule is posted online on the Semester Information Page. Students are responsible for checking the schedule to confirm the time of their exams. Note that evening exams usually start at 6:00 p.m., even if class start time is 6:15 p.m.
Examination deferrals may be granted for the following situations only:
- Two examinations at the same time. If two exams are scheduled at the same time on the same day, one of the exams must be taken at the scheduled time.
- Two exams scheduled to start within 24 hours. If two exams are scheduled to start within 24 hours, one exam must be taken at the scheduled time. For purposes of this rule, two exams that start at the same time (e.g. 9am) on two consecutive days do not start within 24 hours of each other and are therefore not eligible for a deferral.
- Religious reasons. Deferrals for religious reasons must be supported by a letter from a minister, priest, or rabbi (written on appropriate letterhead) and submitted within the deferral request period.
No deferrals shall be granted for reasons related to student employment, graduation and/or weddings. Only in class examinations may be deferred. Take home exams cannot be deferred.
2. Emergency Deferrals During Examination Period
If an emergency arises during the examination period, the Associate Dean for Academic Affairs for the School of Law must be contacted and proper documentation presented to arrange a deferral. If the Associate Dean for Academic Affairs is unavailable, the student shall contact a staff member of the Office of Academic Affairs or the Head Proctor in the Exam Room (Room 608) or through email to firstname.lastname@example.org. Emergency deferrals will be granted provisionally by phone but must be supported by a written request and supporting documentation within 48 hours unless extended by the Associate Dean or his or her designee.
3. Failure to Appear for an Exam
In the absence of a documented emergency, students who fail to take a final exam during the scheduled time will receive a grade of F. Decisions about what constitutes a documented emergency are made by the Associate Dean for Academic Affairs for the School of Law. Students should not contact faculty about missed exams.
Use of Computers When Taking Examinations
Students may use computers:
- Where a faculty member expressly permits such use; or
- Where it has been approved as a reasonable accommodation under the ADA.
Students are permitted to use laptops during a final exam only if they are using the exam software. Students who are handwriting exams are not permitted to use laptops, except for the express purpose of entering answers to multiple choice questions. For open book exams, all students must print out and bring with them any materials they plan to use.
In order to determine whether the professor has given express permission for the use of computers, the student should check with the professor. Students using their laptops to take their exams, both open book, limited source, and closed book, must use the exam security software that is provided through the School of Law’s Office of Academic Affairs.
Anonymous Grading of Exams
All students enrolled in the Post J.D. Certificate in Family Law are assigned a blind grading identification number to use instead of their names or social security numbers on law school exams. Blind grading identification numbers are confidential and are available prior to the start of exams online using MyUB. Where necessary, students are assigned blind grading identification numbers for midterm examinations and are notified of the midterm numbers via UBALT email. Midterm and final blind grading identification numbers are not the same.
In classes in which exams are the primary means of evaluation, faculty members assign grades without knowing the identity of the test taker. After faculty members turn in the “blind” exam grades, they have the opportunity to match student exam numbers with student names. Faculty members are permitted to adjust the raw exam grades to reflect class participation according to the guidelines set forth in the course syllabus, but in no event may class participation be considered to change a grade more than one full letter grade up or down. The final grade students receive in the course may differ from their blind exam grade to the extent that professors take into account class participation or other factors as outlined in the syllabus.
In other courses grading is not anonymous and the professor determines the basis on which grades are awarded. Students who wish to verify final grades may request an official transcript from the University Records Office.
Repeated Courses Policy
A student in the Post J.D. Certificate in Family Law may repeat one course in which he or she has received a grade of C+ or lower (not B- or higher) in order to replace that grade. The course may be repeated only one time. If an attempt is made to replace a grade, the replacement grade will be calculated into the student’s GPA, regardless of whether it is higher or lower than the original grade. The grade for the replacement attempt will appear on the transcript within the semester in which the course is repeated.
Students who repeat a course to replace a grade do so at their own risk. For example, a student who repeats a course in which he/she received a grade of C- and who receives an F for the second attempt will lose the points earned for the C-. The F grade will be the grade that will be computed into the GPA. Further, if the student receives a W (withdrawn) for the second attempt, the W will not replace the original grade.
The credit value of any repeated course will be counted one time only at the University of Baltimore to satisfy completion of the Post-J.D. Certificate in Family Law. .
Grade Appeal Policy
Academic Probation, Suspension and Dismissal Policy
Any Post J.D. Certificate in Family Law student who has a cumulative GPA below 2.67 after the completion of any semester will be placed on academic probation for the following two semesters. If the student does not raise the cumulative GPA to at least 2.67 at the end of those two semesters, he or she will be suspended from the program. A student on suspension must apply to the associate dean for academic affairs and the program director for readmission to the program. Readmission is at the discretion of the associate dean and the program director.
For purposes of this policy, the term “semester” means the fall semester, spring semester or summer session.
To receive the Post J.D. Certificate in Family Law, students must complete all 5 classes in the program curriculum, listed below, and must have a final GPA of at least 2.67. Students who meet advance credit requirements and seek a waiver for LAWF 900 must send documentation of eligibility to the program director upon admission to the program.
Required courses for completion of the Post-J.D. Certificate in Family Law:
- LAWF 900 The Craft of Problem-Solving and Advocacy in Family Law
- LAWF 901 Understanding the Business of Practicing Family Law
- LAWF 902 Psychology, Child Development and Mental Health in Family Law Matters
- LAWF 903 Financial Foundations for Family Lawyers
- LAWF 910 Working Through a Family Law Case—Start to Finish
Applying for Financial AidThe University of Baltimore recognizes that financial assistance may be required to meet the cost of higher education and provides loans through federal sources to help eligible students in the Post-J.D. Certificate in Family Law meet these needs. Funds may be used to defray direct educational costs, such as tuition and fees, and indirect costs, such as books, transportation, and other miscellaneous expenses. For information, contact the Financial Aid Office . Currently, students must enroll in a minimum of 6 credits for the spring and fall semesters and 4 credits for the summer sessions in order to be eligible to apply for federal financial aid. Students are responsible for confirming all financial aid requirements with the Financial Aid Office to determine their eligibility for financial aid in any given semester.
Students who withdraw from a course or from the University must file a written notice of withdrawal with the Records and Registration Office before they can receive a credit or refund of tuition. Discontinued attendance or notification to the instructor or any other office does not constitute an official withdrawal. In all cases, responsibility for withdrawing officially rests with the student. Any refund is based on the date of the formal notice of withdrawal—not when the student stopped attending classes. Questions concerning the computation of a refund must be directed to the University
Bursar's Office. The amount of a credit or refund of tuition is based on the Refund
and Reduction Calendar published by the Bursar’s Office